Restricting which people can create tags

To customize tag creation permissions, you need to be the Account Owner. Learn about permissions in Noko

Noko defaults to allowing all users create new tags. This works well for many customers, but if you have a large account you might want to let people choose from a pre-configured list of tags instead. Noko has a configuration option that allows you to do just that!

To restrict which permission levels can create and manage (edit, merge and delete) tags:

  1. Click Plans & Billing in the green navigation sidebar.
  2. Click Account Settings.
  3. In the Customize Permissions section, choose which permission levels are allowed to create tags.
  4. Scroll down to the end of the page and click Save settings.

What happens when a person not allowed to create tags tries to save new tags?

First off, we warn users that tags aren't known when filling out the tags and description field. The tag itself is highlighted red and there's a warning message that new tags can't be created.

When saving and there's still unknown tags in the description, Noko will alert the person trying to use new tags and ask them to either edit their entry, or to have the tags replaced with plain text.

When tags are replaced with plain text, the hash (#) sign is stripped.

Similarly, when using the Import feature or when using the Noko API, we do not allow creation of entries that would result in new tags if the person creating the import does not have permission to create tags.